Privacy Policy

Who we are

We are Migrant Women Press CIC, an independent media organisation based in Scotland.
We publish journalism and storytelling on our website, distribute a regular newsletter, and engage with readers through social media.

We are registered as a Community Interest Company (CIC) with Companies House under number (SC775168) 

Our registered office is:
82 Bowman Street, Glasgow – G42 8LF
Email: migrantwomenpress@gmail.com

For the purposes of UK data protection law (the UK GDPR and Data Protection Act 2018), we are the Data Controller of the personal data we collect.

What data we collect

What data we collect

a. Newsletter subscriptions

  • Email address (required)
  • Name (optional)
  • Consent record (how and when you signed up)

b. Website usage

  • IP address, browser type, device type (via analytics or logs)
  • Pages visited and time spent on the site (if analytics is enabled)
  • Cookies and similar technologies (see our Cookie Policy)

c. Correspondence

If you contact us (by email, web form, or social media message), we may collect your name, email address, and any other information you provide.

d. Social media interactions

We receive aggregated information about engagement (likes, comments, shares) through the platforms’ analytics tools, but we do not collect or store personal data from those interactions beyond what the platform itself provides.

How we use your information

We use your personal data to:

  • Send you our newsletter and updates (only if you have subscribed).
  • Manage and maintain our subscriber list.
  • Analyse website performance and readership (aggregated and anonymised where possible).
  • Respond to messages, comments, and feedback.
  • Comply with our legal obligations and protect our rights.

We do not sell or rent your data to anyone.

We rely on the following legal bases under UK GDPR:

  • Consent – for sending newsletters and marketing emails.
  • Legitimate interests – for operating and improving our website, preventing abuse, and protecting our organisation.
  • Legal obligation – when required by law (e.g. responding to lawful requests).

How we store and protect your data

We store data securely using encrypted systems and access controls.
Our newsletter and website systems are hosted by trusted third-party providers with appropriate data protection measures.

We retain personal data only as long as necessary:

  • Newsletter subscriber data: until you unsubscribe or request deletion.
  • Correspondence: up to 12 months after resolution.
  • Website analytics data: in aggregated or anonymised form.

Sharing your information

We share personal data only with:

  • Service providers who support our operations, including:
    • WordPress – website platform and hosting
    • Substack – newsletter and email distribution
    • Google Analytics – anonymised website analytics
    • YouTube – embedded video content
  • Regulators or law enforcement, if legally required.

All third-party providers are bound by data processing agreements and comply with the UK GDPR or equivalent safeguards.

International transfers

If our service providers store data outside the UK (for example, newsletter platforms based in the USA), we ensure appropriate safeguards are in place such as UK-approved Standard Contractual Clauses or equivalent mechanisms.

Your data protection rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you.
  • Request correction or deletion of your data.
  • Withdraw consent at any time (for newsletters or marketing).
  • Object to processing in certain circumstances.
  • Lodge a complaint with the Information Commissioner’s Office (ICO):
    https://ico.org.uk/concerns/

To exercise any of these rights, contact us at: migrantwomenpress@gmail.com

Cookies

Our website may use cookies or similar technologies for basic functionality and analytics.
You can manage or disable cookies through your browser settings.
For details, see our separate Cookie Policy.

Cookies and Tracking

We use cookies and similar technologies to improve functionality, analyse readership, and support embedded media such as YouTube videos.

Some cookies are essential for the website to operate, while others (like analytics and embedded media cookies) are optional and only activated with your consent.

We use Google Analytics to collect anonymised data about how visitors use our site. This helps us understand what content is most popular and how our readers engage with our journalism. Your IP address is anonymised before it is stored by Google.

Our site also includes embedded media from YouTube and may contain links or sign-up forms to Substack, our newsletter platform. These third-party services may set their own cookies once you interact with their content.

You can manage or withdraw consent at any time through your browser settings or by adjusting your preferences on our website.
For full details, see our Cookie Policy.

Data Protection Contact

If you have questions about this Privacy Policy or your personal data, please contact:

Data Protection Contact:
Juliana da Penha – Data Protection Lead
Migrant Women Press CIC
Email: migrantwomenpress@gmail.com
Address: 82 Bowman Street, G42 8LF – Glasgow

Do we have a Data Protection Officer?

As a small media organisation, we are not legally required to appoint a Data Protection Officer (DPO).
However, we have designated a Data Protection Lead who is responsible for ensuring compliance with UK data protection law and responding to privacy enquiries.

Updates to this policy

We may update this Privacy Policy from time to time to reflect changes in law or our operations.
Any updates will be posted on this page with a new effective date.

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